If you are familiar with Windows 95 and or Windows 98 you will need very little instructions on this Receiving Inspection program. Everything looks and feels like Windows application because it was written with Microsoft Access.
If you are not familiar with Windows 95 or Windows 98 I suggest you buy a book on Windows to become familiar with the Windows applications.
Receiving Inspection program is very user friendly. In seven easy steps you will be ready to control your Quality Assurance Receiving Inspection Department and Parts coming into your facility. No more guessing for the Warehouse Employees on whether the Parts go to stock or to the Quality Assurance Department for Inspection. Once the Warehouse logs in a Part Number the program will come up with a box that says: "Parts OK To Release To Stock" or "Send Parts To QA". It also logs in the date and time the Part Number was entered into the program. Receiving Inspection Program is for controlling Quality Parts coming into your facility. It is based on Part Number and Supplier Number relationship. Meaning you can have as many Suppliers for any one part number as you need.
The program is setup for Parts to be put into different classes depending on the frequency of Inspection needed on your parts.
Class 0: Is for Receiving Inspection Plan. Receiving Inspection Plan is a drawing of a Part you highlight dimensions and critical features to be Inspected. You can make a cover sheet showing the Frequency of Inspection and Quantity to be Inspected and keep on file.
Class 1: Is Inspection Cycle 1 in 1 Lot and 23 pieces.Which means you Inspect every shipment and 23 pieces every time a shipment of Parts come in.
Class 2: Is Inspection Cycle 1 in 4 Lots and 16 pieces. Which means you Inspect every 4th shipment and 16 pieces.
Class 3: Is Inspection Cycle 1 in 10 Lots and 9 pieces. Which means you Inspect every 10th shipment and 9 pieces.
Class 4: Is Zero Inspection. This would be used for non-critical Parts where no Inspection is required. Parts will go directly to stock.
Set parts up on any frequency of inspection you desire.
This procedure on classes works very well. If you follow this procedure in your Receiving Inspection Department you should not have any problems with ISO9000 Standards.
There is also a Secondary Cycle Counter that can be used if you have different types of Inspections you do. For example if you have castings, you may want to set the Secondary Cycle Counter to send Parts out to a Lab to have Chemical Analysis Testing. For example: You could have a Part that you Inspect 1 in 4 lots dimensionally and Inspect 1 in 6 lots for lab testing. This is where you could use a Receiving Inspection Plan and have the Cycle Counters for both Inspections needed.
The program has a safety built in it so if a Secondary Cycle Counter is set you have to manually reset the Counters. This is so the Counters will not be reset automatically when you log a Part in and the Secondary Inspection was not due at the same time the Primary Inspection was due.
If there is no Secondary Cycle Counter set, as soon as you log a Part in the Counter resets to zero to start the Cycle over.
Step # 1
Place your Receiving Inspection Program CD in your CD-Rom drive and the Receiving Inspection Program will automatically start the setup process. If you have turned off the auto start feature you will have to manually install Receiving Inspection Program. To do this simply click on START, RUN, and type in D:\Setup (D = CD-Rom Drive Letter) this will start the setup program.
After setup is complete you will have a new Program called Receiving Inspection. Go to START, PROGRAMS and find Receiving Inspection. Now place your mouse pointer on Receiving Inspection and you will see 3 Programs for Receiving Inspection:
Receiving Inspection: is for your Receiving Inspection program.
Receiving Inspection Manual: your manual for Receiving Inspection.
Repair and Compact Database: this is for repairing and compacting the database. You must close Receiving Inspection Program before you Repair and Compact it. Do this once a month or so to keep your database defragged.
Select Receiving Inspection and get familiar with the Receiving Inspection Main Menu.
Warehouse Log In: Logging in Parts at the Warehouse to see if Inspection is required.
Select Part To Log In: Log in Parts after QA Inspection is completed.
New Part Specification: Add new Part Number Specifications.
Add New Supplier: Add New Supplier Information.
Edit Records Below
Edit Part Specification: Edit Part Specification by Part Number.
Edit Inspect Log: Edit Inspect Log.
Change Revision On Part: Change Revision Level by Part Number.
Edit Warehouse Log: Edit Warehouse Log
Maintenance: To view and edit errors in QA Specification Counters.
Part Specification
View Specs On All Parts: View Part Specification on all Parts.
Search By Part Number: Search Part Specification by Part Number.
Search By Supplier Number: Search Part Specification by Supplier Number
Search By Part And Supplier: Search Part Specification by Part Number and Supplier Number.
Supplier List
Supplier List: View All Suppliers and Information in Supplier List.
Edit Supplier: Edit Supplier Information in Supplier List.
Supplier History
By Supplier Number: View and Print Inspection Log by Supplier Number.
Enter Year For Summary: View and Print Inspection Log by Year. (Use QA Log Only or QA Log and Warehouse Log)
Enter Year And Supplier: Print History by Year and Supplier Number.
Database Report: Database Report shows the status of the database entries.
Inspection History
View History On All Parts: View History On All QA Inspection Logs.
History By Part Number: View QA Inspection Log History by Part Number.
History By Supplier Number: View QA Inspection Log History by Supplier Number.
History By Part And Supplier: View QA Inspection Log History by Part Number and Supplier Number.
Warehouse Log
View All Warehouse Log: View All Warehouse Receiving Log.
View By Part Number: View All Warehouse Receiving Log by Part Number.
View By Supplier Number: View All Warehouse Receiving Log by Supplier Number.
View By Part And Supplier: View All Warehouse Receiving Log by Part Number and Supplier Number.
Quit
Quit Receiving Inspection
Step # 2
The next step you will want to do is enter your suppliers. In this form you will enter a Supplier Number, Supplier Name, Buyer and Notes you would like on any Supplier.
Step # 3.
The next step you will want to do is enter your QA Part Number Specification. This is where you will enter Part Number, Revision Level, Description, Supplier Number, Part Class, Inspection Cycle Counter, Lot Counter, Notes, Secondary Inspect Cycle Counter, Secondary Lot Counter and Secondary Notes.
Step # 4.
You are ready to start receiving parts in the Warehouse Log Entry Form. (Click on: Warehouse Log In) Enter your Part Number and hit Enter button. (keep mouse pointer above yellow line or part number will disappear) From this form you can also look at History on Parts to see when they came in. Just click on the History button.
Step # 5.
After entering your Part Number in the Warehouse Log Entry Form the next screen you choose is the Supplier the Parts came in from. The Receiving Inspection Database works off of Part Number and Supplier Number relationship. This means you can have as many Suppliers for the same Part Number as needed.
You click on Supplier Name the Parts came in from and click Supplier Is Highlighted.
After you receive your message: "Parts Released To Stock" or "Send Parts to QA". Click on OK and then Close Form.
Step # 6.
From the Main Menu click on Select Part To Log In and you come to the Select Part To Log In form (below). Click on the Part Number you are ready to Log In and click Part Is Selected.
Next the QA Inspection Log comes up with all your information in it except Inspectors Initials, PO Number, Received Quantity, Inspection Quantity, Discrepant Quantity, Hold Notice Number and Comments. Enter your information on your Inspection of the Parts here.
From the Receiving Inspection Main Menu you can View and Edit records as needed.
From the Main Menu click on Change Revision On Part then enter Part Number and New Revision of drawing (A, B, C etc.) and all QA Specifications on that Part Number will change to the Revision level you entered when you click Update. This saves time and errors are less likely to occur since you are not editing each record for the same revision change.
You can view History in several different ways. By Part Number, Supplier Number or by both Part Number and Supplier Number.
You can view all records and search any field in a record for any information you are looking for.
One real advantage you will have is Rating your Suppliers performance from the Receiving Inspection Database. If you click on All Year Summary button from the Main Menu and enter the Year "2000" you will see your Suppliers Performance Summary Rating right before your eyes. No more guessing which Suppliers are doing a good job and which ones are not. The past records will Rate them for you.
From the Main Menu you can also click on Maintenance to see if you have any errors in your QA Specs. If you have a Class 1 Part and the Cycle Counter is not set on 1 you would see the error here and be able to correct that QA Spec. Qty represents the number of QA Specs that are wrong. If you had a QA Spec that needs corrected just click on the corresponding button and it opens the QA Spec that needs edited so you can correct it.
As you can see this is a very good program for controlling your Receiving Inspection and Warehouse Department to insure Quality parts. Please E-Mail below for ordering information. Please visit our website for more Software Programs avalible.
If you are interested in our Receiving Inspectionã program please call :
937-839-4544 between 9:00 A.M and 6:00 P.M Monday thru Saturday.
Or Email us at designs@proctorsdesigns.com or krcdkp@verizon.net any time.
Thank You,
Doug Proctor
Proctor’s Designs ã
